When hiring an admin feels risky, we help you make the right hire once, so the team runs better instead of worse.
On paper, candidates look qualified and interviews sound promising but once the new admin starts, the problems show up. Everything seems to need follow-up, schedules don’t make sense, and tasks never get done.
When the admin isn’t the right fit, the work doesn’t stop; it shifts. Leaders have to step back into coordination and team members fill gaps that were supposed to disappear. What was supposed to create relief adds more work for everyone instead.
You don’t have to guess your way through a hire this important.
We know the administrative professional industry. We know the people. We know where to find them. And, we know how to find the right person for your office.
With the right people doing the work they were hired to do, you'll save time and money.
Use your team's new found productivity to help grow your business.
The right admin will help ensure your employees work as a cohesive team.
Click on ‘Get Help Today’ and talk with us about your needs and your goals.
We’ll help you to create a customized plan and place the perfect assistant.
Meet your new team member, regain your focus, and start leading your team.
Your executive administrative professional is an extension of you and can be the glue that holds the team together or a wedge that pulls them apart. This is an important hire and it has to be right.
At VEXA Services, we know how difficult it is to hire a high-level administrative professional that not only fits your skill requirements, but also fits your team culture. We are administrative professionals and know the industry inside and out. We can see through the words on a resume to find the qualified professional who is the right fit for your needs all while saving you time, money, and frustration.
We will help bring clarity to what you really need and help you build a position description so you attract the right administrative professional for your team.
We have been working in the administrative professional field for over 30 years and will leverage our vast network of administrators so you find qualified people to fill your position.
We use our years of experience to read through each resume and find the right pool of candidates for you to choose from so you don't have to.
We will do the heavy lifting and call all the top candidates so you can do the work you want to do without being bogged down with dozens of phone calls.
We will choose the top four or five administrative professionals to fill your position and schedule your interview with them so you never have to waste your time with unqualified candidates.
We will help you through the interview process to ensure you are setting the right tone and asking the right questions so the process is smooth for you and the candidates.
We will call the candidates that did not get the position so you never have to feel the uncomfortable feeling of being the 'bad guy'.
We will provide onboarding support to provide a seamless process for you and the new hire so you both feel comfortable through the process and we can assist with any hurdles.
We will follow up with both you and your new hire to ensure both parties are satisfied with their decision to work together so you feel confident in your decision for the long term.
If you are not completely satisfied with administrative professional you have hired we will reschedule interviews with the top candidates so you never have to worry about doing it on your own.
Ideally, we would like to have at least 3 weeks. This gives us a chance to properly draft an amazing job description, advertise it to qualified candidates, and start the initial vetting process. This does not take into account how long your internal interview process may take once you have been given pre-screened candidates. If you have a multi-step interview process, it will add time to the overall process.
As administrative professionals ourselves, we are able to advertise directly to our community. We don’t need traditional job boards that net hundreds of unqualified candidates. We have access to those we know will meet your requirements.
We are part of the community you need to fill your requirements. As such, we can easily find high quality professionals. In addition, we know this field inside and out. We have the ability to quickly sift through applications to find the needle in the haystack you are looking for because we can read between the lines of a resume and find the person behind the words.
Absolutely! Hiring the right administrative professional for your organization is more art than science. It isn’t just about the skills, it is also about the connection and relationship opportunity that can grow between an admin professional and his/her team. You will have the opportunity to interview and we will provide you with only the highest quality candidates so your interview process provides more value and no wasted time.
No worries, we will work with you to craft a position description to get you there. Because we are administrative professionals ourselves, we can translate your needs into an amazing job request to ensure you snag top talent. We will talk with you about your organization, its processes, and its current structure to ensure you get exactly what you need.
First, we will celebrate with you on finding the perfect choice for your team! Then, should you need help, we can walk both your and your new hire through the onboarding process to ensure you both start off on the right foot.
We sincerely hope this doesn’t happen and we put a lot of guardrails in place to ensure it doesn’t, but none of us are infallible. Should you and your selected applicant find you don’t fit, please reach out to us and we will help go back through to determine where the problem may be so we don’t get snagged on it again. Then, we will go back through our candidate list to set you up with a new round of interviews to select a new candidate.
Administrative hires are different from most positions.
Admins sit at the center of scheduling, communication, follow-up, and team culture. When the fit is wrong, everyone feels it. When the fit is right, the whole team runs smoothly.
This service exists to help you get the decision right before you hire an admin.
Start with a simple conversation about the role and what your goals are for the team.
Fill out the form below, and we will be in touch shortly.
